General Terms & Conditions
ESTHETICS ACADEMY GENERAL TERMS & CONDITIONS
Conditions of Training Program Purchase and/or Attendance-This Enrollment Agreement (“Agreement”) is made between the Student and Esthetics Academy (“Academy”), a licensed esthetics training institution in Idaho. By signing, the Student acknowledges intent to enroll in the 600‑hour esthetics license program.
Enrollment prepares the Student to take Idaho licensing exams, but licensure is contingent on Idaho Board approval. The Student confirms they meet eligibility requirements and will provide all necessary documentation.
Admission & Re‑Entry Policy
Enrollment in the Esthetics Academy 600‑Hour Esthetics Licensure Program is open to all prospective students who meet the following minimum qualifications:
Submission of a completed and signed Enrollment Application and Student Agreement; Proof of a high school diploma, GED, or state-recognized equivalent; and the applicant must be at least sixteen and one-half (16½) years of age at the time of enrollment, in accordance with state licensing regulations.
The Esthetics Licensure Program is structured to allow students to progress through their coursework and practical training at an individualized, self-paced rate, within the regulatory timeframes established by the Idaho State Board of Cosmetology. While the Academy offers flexible pacing to accommodate student availability, it is the responsibility of each student to maintain consistent progress and meet all program completion requirements—including attendance, academic performance, and practical demonstration.
Re‑Entry Policy:
Students who voluntarily withdraw or are absent from the program for more than one hundred eighty (180) consecutive calendar days will be considered withdrawn and must formally reapply to the Academy. Upon re-application, the student will be required to execute a new Enrollment Agreement, which may reflect updated tuition rates, fees, or policies in effect at the time of re-entry. The Academy reserves the right to evaluate the prior academic standing and attendance of the returning student before approving readmission.
Re-admitted students may also be subject to assessment or retraining requirements to ensure continued alignment with licensure standards and curriculum integrity. Tuition credit for prior hours completed may be granted at the sole discretion of the Academy following transcript and skills evaluation.
Enrollment requires a completed application, a high school diploma or equivalent, and being at least 16½ years old. Returning students after 180 days must re‑execute the Agreement and may incur updated fees or tuition.
Program Structure, Attendance & Academic Requirements
The program is self‑paced. Students must maintain at least 75% attendance and a minimum 75% average on all assessments. Required coursework, practical sessions, and evaluations must be completed. Failure may result in probation or dismissal.
Hybrid Hours and Virtual Participation
Up to 300 of the 600 hours may be completed via hybrid instruction (online). Students must submit video demonstrations for review. Remaining hours must be completed in person under instructor supervision.
In compliance with Idaho State Board of Cosmetology regulations, up to three hundred (300) of the required six hundred (600) program hours may be completed through hybrid (online) instruction. This includes theory coursework, video lectures, quizzes, and video-recorded demonstrations submitted for instructor review and grading. The remaining program hours must be completed through scheduled, in-person practical instruction at the Academy under direct supervision by a licensed instructor.
It is the sole responsibility of the student to ensure they have continuous access to a functioning computer or laptop, a stable internet connection, and any required software or video recording capabilities necessary to participate in all hybrid and virtual coursework. Failure to maintain these resources may result in incomplete assignments, missed hours, and delays in program progression. The Academy is not liable for missed content or delayed completion due to a student’s lack of access to required technology.
Model Services and Waivers
Students perform practical work on live models. Models must sign a waiver before services. If models aren’t available, mannequins may be used with approval; however, mannequin work does not fulfill live service requirements.
Program Completion and Licensure Eligibility
To graduate, students must complete all hours, obtain a minimum 75% in both theory and practical assessments, and meet service quota requirements. The Academy will provide documentation to apply for licensure, but approval rests with the Idaho Licensing Board.
Payment Policy and Financial Obligations
Payment plans are available; all card‑based payments incur a 3.5% processing fee. Late or missed payments trigger a $50 late fee; declined or returned payments also incur a $50 fee. A valid credit card must remain on file. By default, the full tuition balance is immediately due and may be referred for collections. All dues must be cleared before the release of any school transcript documents.
Certification of Hours and Graduation Documents
Confirmation of program hours and issuance of related documents and transcripts. Will only occur when the Student fulfills all academic and financial obligations.
Refund and Rescheduling Policy
All payments are final and non-refundable. Training may be rescheduled with written notice submitted at least seven days prior. Changes are subject to Academy approval.
Conduct and Dismissal Policy
Students must adhere to a professional code of conduct. Disruption, unsafe behavior, or violation of policies may result in dismissal, without any entitlement to refunds.
Safety and Indemnification
Students must follow safety protocols. They assume responsibility for any risks related to practical services and agree to indemnify the Academy and its staff for any claims arising from students’ actions.
Proprietary Rights and Training Materials
All training content is the Academy’s intellectual property. Students agree not to reproduce or distribute materials or techniques without written consent, or face legal consequences.
Use of Branding and Marketing Materials
Use of Academy trademarks or marketing collateral requires prior written approval and may be revoked at any time.
Grievance Policy:
Esthetics Academy is committed to maintaining a supportive, respectful, and professional learning environment. If a student believes they have been treated unfairly, experienced a violation of policy, or has other serious concerns relating to their educational experience, they may file a formal grievance.
Step 1 – Informal Resolution:
Students are encouraged to first attempt to resolve concerns informally by discussing the issue directly with the involved instructor, administrator, or staff member. Many concerns can be effectively addressed through open communication.
Step 2 – Formal Written Grievance:
If informal resolution is unsuccessful or inappropriate for the nature of the complaint, the student may file a formal grievance in writing. The written grievance must include: the student’s full name and contact information, a clear description of the issue or incident, including dates and persons involved. Any supporting evidence or documentation. The outcome or resolution the student is seeking. Formal written grievances must be mailed or delivered to:
Esthetics Academy Attn: Grievance Committee
2412 N Government Way Coeur d’Alene, Idaho 83814
Step 3 – Investigation and Response:
Upon receipt, the Grievance Committee will conduct a prompt, impartial investigation. The Academy will provide a written response to the student within thirty (30) calendar days of receiving the grievance. Additional time may be required for complex matters, in which case the student will be notified.
Step 4 – Final Determination:
If the student is dissatisfied with the resolution, they may request a review by the school director, whose decision shall be final. No student will be subject to retaliation or adverse consequences for submitting a grievance in good faith.
The Academy will respond within 30 days. Unresolved issues may proceed to a hearing, with a decision rendered within 15 days thereafter.
Class Supplies and Product Distribution
For each subject area within the esthetics curriculum, Esthetics Academy will provide the student with appropriate supplies and instructional materials necessary to complete the learning objectives for that specific topic. For example, before instruction in facial treatments, the student will receive the tools and products required to perform facial procedures during both demonstration and practice.
Additional products, tools, or supplemental materials may be distributed at the sole discretion of the Academy based on the student’s performance, class progress, inventory availability, and instructional requirements. The Academy retains full authority to manage the timing, type, and quantity of product dispersals to ensure equitable access and alignment with curriculum standards. Students may be responsible for purchasing replacement or extra supplies not included in the standard distribution, particularly in cases of loss, misuse, or damage.
Governing Law and Arbitration
This Agreement is governed by Idaho law. Disputes will be resolved by binding arbitration in Idaho under AAA rules. Each party bears its own legal costs, unless otherwise specified by law.
Entire Agreement
This document reflects the entire understanding between the Student and the Academy. Amendments must be signed by both parties. Invalid provisions do not affect the remainder of the Agreement.
Missed Class and Make-Up Policy
Students must complete all missed classes through scheduled make-up sessions.
Tardiness and Early Departures
Arriving more than 15 minutes late or leaving early without approval may count as partial absences and
affect attendance records or hours.
20 Equipment and Supplies -Property Damage and Student Liability
Students are expected to treat all Esthetics Academy property, equipment, instructional materials, and facilities with care and respect. Any damage caused to Academy property—whether intentional, negligent, or accidental—will be the sole financial responsibility of the student involved.
In the event of such damage, the student agrees to fully reimburse the Academy for the cost of repair or replacement of the damaged item(s) within seven (7) calendar days of receiving written notice of the incident and the estimated cost. Failure to pay within this period may result in suspension of training, withholding of certification documents, and/or legal collection proceedings.
This obligation includes, but is not limited to, items such as classroom furniture, treatment beds, tools, products, digital equipment, and facility infrastructure.
Dress Code and Personal Hygiene
Students must wear professional attire, closed-toe shoes, and maintain proper hygiene. Adherence ensures a safe and professional learning environment.
Breaks and Personal Time
Students may use mobile devices and take breaks only during scheduled times. Personal activities during instructional time are prohibited unless approved.
Use of Technology
Online learning tools are provided for educational use only. Reproducing or sharing content without authorization is prohibited.
Use of Student Work and Images
The Academy may document training via photos or videos. Enrollment constitutes consent unless a written opt‑out is provided.
Student Records and FERPA Compliance
Student records are maintained per FERPA. Records may be accessed upon written request. Disclosures only occur with consent or legal need.
Internship/Job Assistance Disclaimer
While the Academy may share externship or employment leads, it does not guarantee job placement.
Transfer of Hours
Acceptance of transfer credits is at the discretion of the Academy and recipient institution; up to 300 transfer hours may be accepted upon evaluation.
Non‑Compete and Non‑Disclosure
For two years post-graduation, students may not teach or distribute school proprietary content or curriculum without consent.
Force Majeure
Esthetics Academy shall not be held liable for any failure or delay in performing its obligations under this Agreement due to circumstances beyond its reasonable control, including but not limited to acts of God, natural disasters, epidemics, pandemics, public health emergencies, war, terrorism, labor disputes, governmental regulations or restrictions, internet or utility outages, severe weather, civil disturbances, transportation interruptions, or the unavailability of instructors due to illness or other emergencies (each, a “Force Majeure Event”). In the occurrence of a Force Majeure Event, the Academy reserves the right to modify, reschedule, or cancel instructional sessions or components of the program without liability.
Waiver of Liability
Student expressly agrees that they shall not hold Esthetics Academy, its owners, officers, directors, agents, employees, contractors, instructors, successors, or affiliates liable for any damages, delays, injuries, interruptions, or losses caused by or related to any Force Majeure Event. Furthermore, Student waives all claims against the Academy arising out of failure to provide instruction, rescheduling of classes, use of substitute instructors, changes in course delivery (including remote learning), or delay in graduation or licensure resulting from such events. This waiver is binding to the fullest extent permitted by applicable law and shall remain in effect throughout the duration of the Student’s enrollment. The Academy’s obligations are suspended for the duration of any Force Majeure Event and shall resume as soon as practicable.
Acknowledgment of Terms, Conditions, and Policy Changes
By signing this Enrollment Agreement, the Student acknowledges that they have received, reviewed, and understand all terms, conditions, and policies set forth by Esthetics Academy, including but not limited to those regarding tuition, attendance, hybrid instruction, licensing requirements, safety, and conduct.
The Student further understands and agrees that Esthetics Academy reserves the right to amend, modify, or update its policies, procedures, or curriculum as necessary to remain compliant with changes to federal, state, or local laws, administrative rules, or licensing board regulations. Such changes will become effective upon written notification to the Student via email, printed notice, updated student handbook publication, or updated on the school’s website.
By continuing enrollment after notification, the Student agrees to be legally bound by all future amendments or policy updates as a condition of continued participation in the program. Refusal to comply with updated policies may result in disciplinary action, up to and including dismissal from the program.
Out-of-State Student Acknowledgment and Release
I understand that Certification Training Academy (dba Esthetics Academy / Lash Girl Academy) is licensed in the State of Idaho and offers a 600-hour Esthetics program approved by the Idaho Board of Cosmetology. If I reside outside of Idaho, I acknowledge that licensing requirements vary by state. I am solely responsible for verifying and fulfilling the licensing and hour requirements in the state where I intend to practice. I further acknowledge that even if I complete the 600-hour Idaho program, I may not be eligible for licensure in another state without meeting that state’s additional requirements. I release Certification Training Academy, its owners, and instructors from any liability related to my ability or inability to obtain licensure, certification, or authorization to practice in any jurisdiction outside of Idaho.
Acknowledgment and Acceptance
By enrolling, the Student confirms receipt, comprehension, and acceptance of all Agreement terms and will comply with Academy policies and procedures throughout enrollment.